Study and Beyond supports Spanish students who want to take a degree in Denmark. We built their entire working system, the same way we would build it for your business.
Every student needs months of support: choosing a university, preparing the application, meeting deadlines that won't wait and gathering documents that have to be checked one by one. Meanwhile, families have questions, new contacts arrive from the website and social media can't stop.
Done by hand, that means scattered WhatsApp chats, folders, spreadsheets and reminders kept in someone's head. What we wanted was for the team to spend their time on students, not chasing paperwork or copying data from one place to another.
Pieces that work together and run every day. Next to each one, its name at Fluivia.
Each student signs in with a code sent to their email. They see their tasks step by step, upload documents and get them reviewed: accepted, or rejected with a note on what to change. Deadline reminders go out on their own and the family gets an update at each milestone.
At Fluivia: Client portal and Documents without chasing
Website forms come in on their own, without duplicating anyone. Each contact has a stage, a next step and a "your turn" alert when it's time to write to them, with email templates sent from their own domain.
At Fluivia: Custom CRM
Anyone who downloads a guide gets a series of emails written for that moment. Newsletters are scheduled by segment, with opens, clicks, bounces and unsubscribes all visible, and handled automatically.
At Fluivia: Email marketing and lead generation
Instagram and Facebook posts go out on their own through the official tools, four days a week. Anything that can't be automated, like some stories, arrives as a reminder to post by hand.
At Fluivia: Social media automation
A single internal dashboard with contacts, emails, content, documents and finances. When you log in, a summary tells you what has happened and what's due today. Expenses are logged with a photo of the receipt and exported for the accountancy firm.
At Fluivia: Digital office and expense tracking
A website with more than 70 pages covering +55 degrees, forms and legal texts. PDF guides and presentations are generated in the brand's design, without laying out each one by hand.
At Fluivia: Website design
BeforeEach student meant a WhatsApp chat and a shared folder.
NowEach student has their own area with their tasks, deadlines and reviewed documents.
BeforeWebsite contacts landed in the inbox and had to be copied over by hand.
NowThey go straight into follow-up and the system flags who to write to next.
BeforePosting on social media depended on someone remembering every day.
NowThe calendar is scheduled once and the posts go out on their own.
BeforeLoose receipts and a spreadsheet for the accountancy firm.
NowEvery expense with its photo and an export ready for the accountant.
The database and files are stored on servers in the European Union.
You sign in with a code sent to each person's email. No passwords written on a sticky note.
A daily backup and a record of who does what, in case anything needs checking.
It isn't a generic program forced to fit: it does exactly what the team needs.
It runs on cloud services that cost a few euros a month.
AI is used where it adds value. Anything that can be done with clear rules is done with rules: it's cheaper and more reliable.
We'll show you a demo with cases from your industry and your business's name. On a 20-minute call or by email.