fluivia

What we do

We start with one specific task that takes up your time and solve it properly. Once it works, we move on to the next.

To get started, three fixed-price solutions.

The ones that save a small business the most time. They're up and running in a few weeks.

01

Enquiries, sorted

For when you answer the same questions again and again.

An assistant answers common questions on your website, by email or on WhatsApp using your business's information, drafts replies for everything else and gathers it all in one place.

  • Assistant set up with your information and your tone
  • Connected to your website, email or WhatsApp
  • Hands over to a person when needed
  • Training and one month of adjustments included

Ideal for: Estate agencies, schools, clinics and shops

From €690 + €89/month

I'm interested
02

Bookings without calls

For when your diary runs on phone calls.

Your clients book by themselves in an online diary linked to your calendar, and get confirmations and reminders. Changes and cancellations happen without a phone call.

  • Online booking with your hours and services
  • Confirmation and reminders by email or WhatsApp
  • Changes and cancellations in one click
  • Up and running in a few days

Ideal for: Clinics, accountancy firms, schools and estate agencies

From €390 + €49/month

I'm interested
03

Documents without chasing

For when you spend hours asking clients for paperwork.

We ask each client for the missing documents with staggered reminders, receive them sorted by client and extract invoice data into your accounts or Excel.

  • Document checklist per client and period
  • Automatic reminders until it's complete
  • Folder organised by client
  • Invoice data extracted without typing

Ideal for: Accounting and tax advisory firms, back offices and distribution

From €990 + €99/month

I'm interested

Guide prices excluding VAT. The monthly fee covers keeping everything running, backups, adjustments when tools change and small tweaks each month. If third-party tool licences are needed, they're set out in the proposal before we start.

When you need more, we build it to measure.

Tools designed for your business and your clients, with data kept in the EU and backed up daily. They can connect to what you already use or replace it, depending on what you need.

Our most complete build

Digital office

An internal dashboard built for you that brings together what is scattered today: contacts, emails, documents, content, expenses and a summary of what's due today.

  • Contacts with their history and the next step for each one
  • Automatic emails and alerts sent from your own domain
  • Daily email summary with follow-ups and deadlines
  • Secure sign-in with a code sent by email, data in the EU and daily backups
I'm interested

Appointment booking

An online diary linked to your calendar, with confirmations, reminders and rescheduling without phone calls.

For clinics, accountancy firms, schools, estate agencies or any business that works by appointment.

Client and student portals

A private area where each client or student follows their tasks step by step, uploads documents and checks the status of their case. Your team reviews and replies from their dashboard.

Fewer emails asking "how's mine going?".

Custom CRM

Your contacts by stage, with the next step, email templates and history. Your website forms come in on their own, with no duplicates. It can be as simple or as complete as you need: several users, deals with amounts or sales reports.

Designed around the way you sell, not the other way round.

Expense tracking for your accountant

Take a photo of the receipt and the expense is logged with its category. At the end of the month, you export everything ready for your accountancy firm.

Expenses only: invoices are issued with software certified for Verifactu (Spain's e-invoicing rules).

Marketing.

Get found, earn trust and stop your online presence eating your hours. We automate the repetitive parts so you can bring the judgement.

01

Social media automation

A posting calendar, drafts tailored to each network from your own content, and scheduled publishing. You review and approve everything before it goes out.

For example: an article or a webinar turned into posts for LinkedIn and Instagram, with suggested replies to comments and a monthly report.

02

Website design

A clear, fast website that's easy to update, built so people get in touch. Connected from day one to your forms, your booking diary or your CRM.

For example: a services website with appointment booking, a form that arrives sorted in your inbox, basic SEO and legal texts.

03

Reviews and online reputation

We ask for a Google review after each service and draft replies for you to check before they're published.

For example: an automatic message at the end of each appointment and an alert when a negative review comes in.

04

Automated email marketing

Welcome emails that go out on their own, a newsletter with segments and open and click stats. Unsubscribes and bounces are handled automatically, as GDPR requires.

For example: three emails over the two weeks after someone gets in touch, ending with an invitation to a meeting.

05

Lead generation with a downloadable resource

A guide or a useful pack for your clients that they download in exchange for their email. The contact goes into your CRM and receives a series of emails until they ask you for a meeting.

For example: "A guide to buying your first home" for an estate agency, or "The self-employed tax calendar" for an accountancy firm.

Advice and training.

For when you don't know where to start yet, or your team needs to get the most out of AI safely.

01

Process diagnostic

We look at how your business works and which programs you use, spot what can be simplified and come away with a list of priorities.

From €190, which we deduct if we then do the project together.

02

Getting your AI working

Many businesses already pay for Copilot, Gemini or ChatGPT and barely use it. We set it up with your documents and show your team how to get the most out of it.

For example: internal assistants that know your documentation, and prompt templates for each role.

03

Training and responsible AI

Hands-on sessions, a guide to which data can and can't be used, and an internal usage policy. It helps you meet the training duty in the EU AI Act.

For example: a one-page guide for the whole team and a session with cases from your industry.

Your task isn't here?

If it happens every week, it can almost certainly be automated: proposals and quotes, sales follow-up, sorting emails, reports, expense reconciliation, job adverts, onboarding new staff… We'll look at it together in a diagnostic session.

We work with what you already use. We connect programs like these and many more:

  • Google Workspace
  • Microsoft 365
  • WhatsApp Business
  • Holded
  • A3
  • Sage
  • Factorial
  • Odoo
  • HubSpot
  • Excel

No empty promises. How much time you save or how many errors you avoid depends on each process and how it's used. That's why we measure it in every project, with data from your business.

See it working in your industry.

We'll show you a demo with cases from your day-to-day and your business's name. On a 20-minute call or by email.

See a demo